Poetica, a start-up, utilises a unique approach to get tasks done. The team operates on a three weeks cycle, initiating with a planning meeting to establish the tasks for the upcoming cycle. Work is divided into small, manageable parts, allowing the team to concentrate on one task at a time. This approach ensures that even complex projects are not overwhelming.

The team uses a tool, Trello, to manage the workflow. Every task is represented as a card on Trello, and the cards move from the ‘To Do’ list to the ‘Doing’ list and finally to the ‘Done’ list as tasks progress. This system provides a clear visual representation of the work process, helping to keep everyone on track.

In addition to the three-week cycle, Poetica also follows a daily routine. Every morning, the team holds a stand-up meeting to discuss the tasks for the day. This meeting encourages transparency and open communication, ensuring that everyone is aware of the day’s objectives.

To maintain a healthy work-life balance, the team also takes a break every afternoon. This break is seen as a crucial part of the workday, providing an opportunity for team members to relax and recharge before continuing with their tasks.

Finally, Poetica values feedback and learning. The team holds a retrospective meeting at the end of each cycle to reflect on what worked and what didn’t, allowing them to continually improve their processes.

Go to source article: http://blog.poetica.com/2014/09/23/making-poetica-how-we-get-stuff-done/